Record a Xero payment by voice when the money is already in the bank and the invoice still says awaiting payment. Hold Glaido's commands hotkey, say the customer and the amount, and approve the payment before anything is written.
Free to start on macOS and Windows 11.
In the sidebar, with a Beta badge. Its hotkey is not the dictation key.
One lists sales invoices awaiting payment, the other records one payment. Glaido does not ship it. A coding agent builds it, and you import the folder on the Custom tab.
Reading runs on its own. Recording a payment shows an approval card first.
Add any name that comes out misspelled.
A customer paid you this morning. The transfer is in the bank, and in Xero the sales invoice still sits under Awaiting Payment.
In Xero that is Sales, then Invoices, then the Awaiting Payment tab, then the invoice, then Record payment. Fine when the invoice is already open. Slow when you are in the middle of something else.
Checked on October 22, 2026 against Xero Central: Record a payment on a customer invoice.
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Enter pastes the answer into whatever has focus. If you only want to read it, click somewhere that will not send a message.
Say the customer and the amount, then let go. The window opens on top, and your app keeps the keyboard.
A list just answers. A payment shows Allow once, Always allow, and Deny. While the card is up, Enter is Allow once, and it does not paste.
Esc closes the window and pastes nothing. Once the answer is in, Enter pastes it where the cursor is.
Glaido cannot see Xero, so the facts go in your sentence: the customer, the amount, the account, and the date if it was not today.
A useful list names each customer, invoice, and open amount. You cannot record a payment against a total.
Which sales invoices are still awaiting payment?
Three are still open. Harbor Studio, invoice 1042, 1,200, due last Tuesday. Northwind, invoice 1048, 640, due Friday. Bright Parcel, invoice 1051, 210, due next week. Say the customer and the amount if you want one of these recorded.
You do not remember the invoice number.
“What does Harbor Studio still owe? Just the open invoices.”
Harbor Studio has one invoice awaiting payment. Invoice 1042, 1,200, due last Tuesday. Say the amount if that is the payment you want recorded.
1,200 arrived today in the business account, for invoice 1042.
“Record a payment from Harbor Studio for 1,200, received today, into the business account, against invoice 1042.”
Allow once to record 1,200 from Harbor Studio against invoice 1042, dated today, into the business account. Deny if the customer or the amount is wrong. This does not match the bank line.
They paid 400 of a 1,200 invoice. The rest should stay open.
“Harbor Studio paid 400 of invoice 1042 today, into the business account. Leave the rest awaiting payment.”
Allow once to record 400 against invoice 1042. 800 stays awaiting payment. Deny if 400 is not the amount that arrived.
Illustrative examples. Review the text before you send it.
| TASK | What Xero gives you | What Glaido adds |
|---|---|---|
| Where you do it | In Xero, from the Awaiting Payment tab. | In the command window, on top of the app you were in. |
| Recording a payment | Record payment fills today's date and the full amount. You change either one. | You say the customer, amount, date, and account. The approval card shows them back first. |
| Seeing what is unpaid | Just Ask Xero, in beta, summarizes paid, unpaid, and overdue invoices, in Xero and by text. | The answer names each customer, invoice, and open amount. |
| New invoices | Just Ask Xero creates and sends them. | Not covered. |
| The bank line | Find and match applies the payment and reconciles the line together. | Not covered. You still reconcile it in Xero. |
Checked on October 22, 2026 against Xero Central: Record a payment on a customer invoice, Xero: Just Ask Xero.
Stay in Xero when the invoice is already open, or when you want a new one. Use Glaido when the money has arrived and Xero is not the app on your screen.
Not on its own. Recording a payment shows an approval card first. Allow once writes that one payment, and Deny writes nothing. The full amount moves the invoice to paid. Part of it leaves the rest awaiting payment.
No. It records the payment on the invoice. When the statement line shows up in the bank account, use find and match in Xero to reconcile it.
Then it is a real payment in the ledger, and you remove it in Xero afterwards. Read the customer and the amount on the approval card, and deny it if either one is wrong.
Xero offers a connection that covers invoices, payroll, reports, and journals together. Leave it out. A long list of tools makes the answer slower and more likely to pick the wrong job. Two tools that each do one thing stay fast.
Use Just Ask Xero when you want a new invoice, or a summary of what you are owed, inside Xero. Use Glaido when the money has already arrived and you want to record that payment from the command window.
It has no Xero connection of its own. The tool you import is the only one. It doesn't see the invoice or the Xero window, only what you say, and web search can't see your organisation, so it can't list your open invoices. It doesn't log into Xero, send invoices, or press Record payment on the website. It doesn't collect money: no card charges, payment links, calls, or reminders to your customer.
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Xero is a trademark of Xero Limited. Glaido is not affiliated with, endorsed by, or sponsored by Xero Limited.
